Privacy Policy
Introduction
This privacy notice provides you with details of how we, Torrington Commons Conservators, collect and process your personal data through your use of our website: www.torringtoncommons.org.
This notice provides you with the necessary information regarding your rights and our obligations in compliance with the relevant data protection regulation and laws, and explains how, why and when we process your personal data.
By providing us with your data, you warrant to us that you are over 13 years of age.
Torrington Commons Conservators is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Our designated Data Appointed Person is Kim Jenkins, our Clerk, who can be contacted using the methods below.
Contact Details
Postal address: Castle Hill, Torrington, Devon EX38 8AA
Email address: clerk@torringtoncommons.org
Telephone number: 01805 462 463
Data Collection, Purpose, Process
Data we collect about you, the grounds on which we process it and for what purpose.
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process the following categories of personal data about you:
- Communication Data this includes any communication that you send to us whether that be through a contact form on our website, through email, text, social media or any other communication that you send us. We process this data for the purposes of communicating with you, and record keeping when required. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, and to keep records where necessary.
- User Data this includes data about how you use our website. We process this data to operate our website and ensure relevant content is provided to you and to ensure the security of our website. Our lawful ground for processing this data is our legitimate interests which in this case are to enable us to properly operate our website.
Technical Data that includes data about your use of our website and online services such as your IP address, details about your browser, length of visit to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our website. The source of this data is from our analytics tracking system. We process this data to analyse your use of our website and to administer and protect our website, to deliver relevant website content to you. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly operate our website.
Sensitive Data
We do not collect any Sensitive Data about you on our website. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at clerk@torringtoncommons.org. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
How We Collect Your Personal Data
Disclosures of Your Personal Data
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
Data Security
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those who have a legitimate need to know such data. They will only process your personal data on our instructions, and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, and the processing purposes.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers. This will be necessary if you make a financial transaction.
Your Legal Rights
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights on the ICO website.
If you wish to exercise any of the rights set out above, please contact us using the details at the top of this page.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer, in this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Third-Party Links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.